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Keeping track of your documents | Another ingredient to successful planning

by Legacy Plan
September 7, 2017

There are several steps that go into truly complete estate planning. Once you've decided upon your plan goals, retained counsel and executed the necessary legal documents, you're still not finished. In order to save your loved ones (or the other people who might need access to your documents) time, money and stress, you need to ensure that you have a plan for your plan; in other words, you need to make sure that your documents are stored in a safe place that can be reached by those whom you need to have access, and that they have the tools and information they need to get the documents when the time comes.

You have done everything you need to do to in order to “check off” the item of estate planning from your “to do” list. You've retained knowledgeable counsel, and you've executed a clear and well-thought out set of planning documents to achieve your goals. You've undertaken the steps needed to fund your revocable living trust. You've communicated with your loved ones about your plans. Except for calendaring a periodic plan review to make sure your plan stays fully up-to-date, you're all set, right?

Not necessarily. Do you have a plan in place to ensure that, after you're dead, your loved ones (or other people who need access to your planning documents) can find them? This step is easy to overlook, but failing to accomplish can have dire consequences.

An example of this took place recently in Kansas. In the fall of 2014, Ray died at a hospital in Topeka. He was 93. By that time, he was a widower, survived by three children: a stepdaughter who lived nearby, a son in Texas and a daughter in Kansas City. Before Ray died, he told his stepdaughter that he had made an estate plan. He told her that the will was either in a safe deposit box at the bank or else it was at the local courthouse.

After Ray died, the stepdaughter, the daughter and the daughter's two children searched for the will. They went to Ray's safe deposit box, but they found only an unsigned will codicil. Next, they went to the courthouse. Despite speaking to multiple people, at both the clerk's office and the recorder of deeds' office, they left with no will. They checked Ray's home and they checked with Ray's attorney. None of these efforts yielded the will.

Sometime later, the stepdaughter hired a new attorney who found the will. 11 months had passed. Once they found it, the stepdaughter submitted it to be probated. In Kansas, you generally only have six months to submit a will to probate. Ultimately, this case went to the Court of Appeals, which concluded that the will could not be probated and the estate had to proceed as an intestate one. The only scenario, under Kansas law, for extending the deadline required that someone knowingly hid the will. In this case, there was no one who had engaged in knowingly concealing the will, so the deadline could not be extended and the will could not be probated.

What this unfortunate outcome meant was that, instead Ray's estate plan going forward in the manner that he had dictated in his will, his estate would be distributed according to the intestacy laws created by the Kansas Legislature. The control over his legacy that Ray tried to assert by creating a will got thwarted because no one found the will in time. This is an important lesson for anyone who has engaged in estate planning. Part of complete planning is making sure that you leave clear instructions so that the people who need to access your documents after you die or become incapacitated can do so, and do so in an easy and efficient manner. Even if your plan isn't thwarted by statutory deadlines for submission to probate, you still probably don't want your loved ones (or attorneys) to spend hours, days, weeks or even months trying to discover where your planning documents were kept. With a proper plan for your plan, you can save your loved ones, time, money and a lot of stress.

How do I create an estate plan?

There are numerous options and scenarios to consider when developing an estate plan that protects your legacy and achieves your objectives, and important decisions should be made with the advice of qualified lawyers and financial experts. Membership with Legacy Assurance Plan provides members with valuable resources and guidance to develop comprehensive estate plans that take life's contingencies into consideration and leave a positive impact for generations to come. Legacy Assurance Plan members also receive peace of mind that a team of trusted, experienced professionals will assist them in developing legal, financial and tax strategies that will meet their needs today and for years to come through periodic reviews.

This article is published by Legacy Assurance Plan and is intended for general informational purposes only. Some information may not apply to your situation. It does not, nor is it intended, to constitute legal advice. You should consult with an attorney regarding any specific questions about probate, living probate or other estate planning matters. Legacy Assurance Plan is an estate planning services company and is not a lawyer or law firm and is not engaged in the practice of law. For more information about this and other estate planning matters visit our website at

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